Scattered Google Docs & Manual Training vs Trainual Playbooks & SOPs
Estimate what moving from Scattered Google Docs & Manual Training to Trainual Playbooks & SOPs costs over 12 to 36 months, including the one-time switch. Then remap your exported CSV headers.
Why teams look at this switch: Manager hours wasted repeating onboarding training & untracked SOP completion
Cost calculator
CSV header mapper
Rename exported Scattered Google Docs & Manual Training column headers to suggested Trainual Playbooks & SOPs column names, for reporting or manual data preparation. Not an official Trainual Playbooks & SOPs import format. It runs in your browser; only headers change.
Renamed headers do not make a file import-ready. Compare the result with Trainual Playbooks & SOPs's import template and create any custom fields there first.
| Scattered Google Docs & Manual Training column | Trainual Playbooks & SOPs column | Field type |
|---|---|---|
| Doc_Title | subject_title | Custom field, create it first |
| Department_Owner | owner_email | Custom field, create it first |
| Step_Content_HTML | step_body | Custom field, create it first |
| Required_Role | assigned_role | Custom field, create it first |
When moving to Trainual Playbooks & SOPs makes sense
- Your main cost driver is Manager hours wasted repeating onboarding training & untracked SOP completion, and your volume is past the break-even point above.
- Your team can finish the CSV import and onboarding within the switching budget you entered.
- You have checked that Trainual Playbooks & SOPs's plan covers the integrations and compliance rules you need.
When staying on Scattered Google Docs & Manual Training is the better call
- The one-time migration, re-integration or retraining cost is larger than 12 to 24 months of savings.
- You are inside a multi-year Scattered Google Docs & Manual Training contract with early-termination fees.
- Your workflow relies on add-ons or features Trainual Playbooks & SOPs does not support yet.
How the result changes with volume
Twelve-month totals at half, default and double volume, using the default pricing model and a $150 switching cost.
| Volume (Company Employees) | Scattered Google Docs & Manual Training | Trainual Playbooks & SOPs | 12-month difference |
|---|---|---|---|
| 50% volume (13) | $354/mo | $151/mo | +$2,286 |
| Default volume (25) | $570/mo | $199/mo | +$4,302 |
| 200% volume (50) | $1,020/mo | $299/mo | +$8,502 |
Questions
How is the total cost of Scattered Google Docs & Manual Training and Trainual Playbooks & SOPs compared?
Each side's monthly cost is multiplied by the months in the horizon, and the one-time switching cost is added to Trainual Playbooks & SOPs. At the default volume (Company Employees: 25), the model gives about $570 per month for Scattered Google Docs & Manual Training and $199 per month for Trainual Playbooks & SOPs.
How do Scattered Google Docs & Manual Training CSV headers map to Trainual Playbooks & SOPs?
The mapper renames Scattered Google Docs & Manual Training columns (Doc_Title, Department_Owner, Step_Content_HTML, Required_Role) to Trainual Playbooks & SOPs columns (subject_title, owner_email, step_body, assigned_role) in your browser. Custom fields must exist in Trainual Playbooks & SOPs before you import.
When should a company stay on Scattered Google Docs & Manual Training?
Stay if the one-time switching, integration or contract-exit cost is larger than the savings over the horizon you care about. The calculator shows that case as a negative result.