Manual PDF Invoicing & Legacy Local ERP vs Cloud E-Invoicing (PEPPOL / myDATA) + Revolut Business
Estimate what moving from Manual PDF Invoicing & Legacy Local ERP to Cloud E-Invoicing (PEPPOL / myDATA) + Revolut Business costs over 12 to 36 months, including the one-time switch. Then remap your exported CSV headers.
Why teams look at this switch: Mandatory B2B e-invoicing compliance & manual accounting reconciliation hours
Cost calculator
CSV header mapper
Rename exported Manual PDF Invoicing & Legacy Local ERP column headers to suggested Cloud E-Invoicing (PEPPOL / myDATA) + Revolut Business column names, for reporting or manual data preparation. Not an official Cloud E-Invoicing (PEPPOL / myDATA) + Revolut Business import format. It runs in your browser; only headers change.
Renamed headers do not make a file import-ready. Compare the result with Cloud E-Invoicing (PEPPOL / myDATA) + Revolut Business's import template and create any custom fields there first.
| Manual PDF Invoicing & Legacy Local ERP column | Cloud E-Invoicing (PEPPOL / myDATA) + Revolut Business column | Field type |
|---|---|---|
| VAT_Number | counterpartVatNumber | Suggested |
| Invoice_No | aa | Suggested |
| Issue_Date | issueDate | Suggested |
| Net_Amount | netValue | Suggested |
| VAT_24 | vatAmount | Suggested |
| Gross_Total | totalValue | Suggested |
When moving to Cloud E-Invoicing (PEPPOL / myDATA) + Revolut Business makes sense
- Your main cost driver is Mandatory B2B e-invoicing compliance & manual accounting reconciliation hours, and your volume is past the break-even point above.
- Your team can finish the CSV import and onboarding within the switching budget you entered.
- You have checked that Cloud E-Invoicing (PEPPOL / myDATA) + Revolut Business's plan covers the integrations and compliance rules you need.
When staying on Manual PDF Invoicing & Legacy Local ERP is the better call
- The one-time migration, re-integration or retraining cost is larger than 12 to 24 months of savings.
- You are inside a multi-year Manual PDF Invoicing & Legacy Local ERP contract with early-termination fees.
- Your workflow relies on add-ons or features Cloud E-Invoicing (PEPPOL / myDATA) + Revolut Business does not support yet.
How the result changes with volume
Twelve-month totals at half, default and double volume, using the default pricing model and a $150 switching cost.
| Volume (Monthly B2B Invoices Issued) | Manual PDF Invoicing & Legacy Local ERP | Cloud E-Invoicing (PEPPOL / myDATA) + Revolut Business | 12-month difference |
|---|---|---|---|
| 50% volume (175) | $134/mo | $22/mo | +$1,194 |
| Default volume (350) | $213/mo | $29/mo | +$2,058 |
| 200% volume (700) | $370/mo | $43/mo | +$3,774 |
Questions
How is the total cost of Manual PDF Invoicing & Legacy Local ERP and Cloud E-Invoicing (PEPPOL / myDATA) + Revolut Business compared?
Each side's monthly cost is multiplied by the months in the horizon, and the one-time switching cost is added to Cloud E-Invoicing (PEPPOL / myDATA) + Revolut Business. At the default volume (Monthly B2B Invoices Issued: 350), the model gives about $213 per month for Manual PDF Invoicing & Legacy Local ERP and $29 per month for Cloud E-Invoicing (PEPPOL / myDATA) + Revolut Business.
How do Manual PDF Invoicing & Legacy Local ERP CSV headers map to Cloud E-Invoicing (PEPPOL / myDATA) + Revolut Business?
The mapper renames Manual PDF Invoicing & Legacy Local ERP columns (VAT_Number, Invoice_No, Issue_Date, Net_Amount, VAT_24, Gross_Total) to Cloud E-Invoicing (PEPPOL / myDATA) + Revolut Business columns (counterpartVatNumber, aa, issueDate, netValue, vatAmount, totalValue) in your browser. Custom fields must exist in Cloud E-Invoicing (PEPPOL / myDATA) + Revolut Business before you import.
When should a company stay on Manual PDF Invoicing & Legacy Local ERP?
Stay if the one-time switching, integration or contract-exit cost is larger than the savings over the horizon you care about. The calculator shows that case as a negative result.